How to get your abstract selected for a short talk

by Nicola Vegiopoulos, EMBL Alumna, marketing expert and pianist

So, you’ve registered for a conference – be it virtual or onsite – and you reeeeeally want to present your work? It’s got everything going for it – it’s a hot topic and you have some great results to show. There’s just one little problem – you haven’t made a name for yourself in the field yet, so of course you haven’t been invited as a speaker. Never fear! There are some short talk speaking slots available. But how are you going to make sure that the abstract you submit is selected for a short talk?

Follow these steps to give yourself an edge over the others, and increase the chances of your abstract being selected to present your work.

  1. Get to the point – quickly

Generally you will have a word limit for your abstract. Don’t waste valuable words making your abstract flowery – enter straight into the subject, your problem or research question. Scientific organisers have to read a lot of abstracts, so make sure you put the most important information at the beginning.

  1. Make sure you answer 4 important questions

– What problem are you addressing and why is it important?
– What methods are you using to research the problem?
– What data have you been able to produce or process?
– What (preliminary) findings will you be able to discuss?

  1. Make it clear why your work is important

Be sure to clearly emphasise the approach and importance of your findings and theorisation. Make a concise statement that outlines the purpose, context, approach and significance of your work.

  1. Clarity, clarity, clarity!

Make sure you give strong conclusions and clear outcomes. Don’t leave anything open to misinterpretation, and make it clear if the work is finished, or at least nearly finished.

  1. Make it relevant to the research field

Outline how your research has made steps forward in the field, and what impact it will have.

  1. Make it relevant to the conference topic

Take a look at the conference programme and relate your work to areas of interest covered at the conference, as well as session titles. Have an idea of which session your short talk could fit into.

  1. Avoid dull titles

Make sure the title is catchy and informative – it will be the first thing that anyone reading your abstract will see, and will also be the topic of your short talk should you be successful in your goal.

  1. Find the balance

It’s not the easiest thing to do, but try to bring across enthusiasm for the topic across whilst remaining professional. This is one of the hardest things to do, so take your time with it and don’t try to do it at the last minute.

  1. Get feedback before submitting

Ask others to read and review your abstract before submitting, for example your colleagues or PI. They can provide you with valuable feedback which you should take on board!

  1. Follow the guidelines

It sounds like a no-brainer, but it’s amazing how many people contact us to ask if they can submit their work after the deadline. Late submissions won’t get considered for a short talk, and there is a chance that they will not be accepted at all. In addition, stick to the word limit, and make sure you include all authors and co-authors in the correct format.

So, to sum it up, aim for precision, linearity of thought, and succinctness, and you‘re in with a good chance of getting selected for a short talk at your next conference.

Original video by EMBL Photolab and EMBL Events, EMBL Heidelberg

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From an online interview to running my first virtual course

Iva Gavran joined the EMBL Course and Conference Office in December 2020.

We asked Iva Gavran, who recently joined the team as a Course and Conference Officer, to give us her newcomer’s insights about the very first virtual course she organised (EMBO Practical Course: Drosophila Genetics and Genomics, 11 – 15 January 2021), held in the EMBL virtual learning platform – eCampus.

It was December 2020 and after a 5-day quarantine and a PCR test I had started working at EMBL. It was just one month before the EMBO Practical Course: Drosophila Genetics and Genomic was scheduled to take place. A virtual course, of course.

In fact, my job interview at EMBL was held virtually as well and I had seen the EMBL ATC building and the city itself only in pictures prior to relocating to Heidelberg (and oh, both are stunning).

A lot of things for the course were pretty much arranged by then, but I was still baffled about how one could organise a virtual practical course. The answer may well lie in the EMBL Advanced Training Centre building’s architecture that resembles the DNA’s double helix and reminds us that adaptation is the key. We have fully adapted the face-to-face training’s structure and interaction to a new, online format.

Virtual platform

What really helps is that there is a whole learning platform dedicated to our courses, called eCampus. A clean slate at first, it was soon populated with all kinds of learning materials, videos, articles and other input sent by the speakers and trainers.

The EMBL virtual learning management platform eCampus was launched in 2020 and is used as a collaboration and networking tool by the virtual course participants.

Course materials and programme

I would say there are three main pillars of eCampus: the pre-course materials, the interaction options and the daily programme. The pre-course materials are a proper little treasure trove of knowledge with pre-recorded videos, quizzes, articles and assignments. If you have any questions, just go straight to the Forum and ask away, or chat with another participant or trainer. The programme is always up-to-date with all the links you need and it also has a nice feature where you can adapt it to your time zone. If a live session has some pre-course materials that need to be watched or read, it will be hyperlinked in the programme or the material will be added below, which is pretty cool and very convenient.

Networking

Networking is a crucial part of every event, whether it’s a conference or a course, but it is hard to replicate in a virtual environment. I remember how it was for me to virtually meet my colleagues, and trust me, it’s definitely odd, but somehow at the same time it also felt normal. After all, we share the same work experience and it’s the same when attending a course. Well, not exactly the same if you are a work-from-home parent, but EMBL has amazing childcare grants to help you with that.

The Drosophila course started off on a Monday with an ice breaker event, where all participants shared a few slides to introduce themselves, their hobbies and their career path. It was a full display of lockdown life with cooking, baking and Netflix all over the slides (mine included). There were also networking activities like speed networking, student presentations, a discussion panel and a quiz which fostered interactions between participants and trainers and helped create a really nice group dynamic.

Course modules and learning process

The course was designed in a way that required some pre-course work.  The platform contained a lot of pre-course materials, papers and videos which the participants needed to go through before attending the full 5-day course with about 4-5 course hours per day.

I remember some participants were a bit unsure if they needed to watch them before the course. The idea (and I really liked this) was that participants watch the pre-recorded videos in advance, so that when the speakers and trainers joined live during the course, participants could ask as many questions as possible and thus learned even more from the discussion. This was actually the true benefit of the virtual course – a more thorough discussion and full understanding of the topic compared to the standard format of live lectures followed by 5 min of Q&As. And judging by the participants’ feedback, this format was quite a success.

Some of the interactive sessions of the course were designed in a similar way. For example, participants were assigned tasks that they had to complete before the course. During the course, they received feedback, could ask questions and go over the rest of the tasks with the trainers. To let this all sink in properly and to give them a chance to reflect on what they had learned, participants were able to access all the materials and live recordings for two weeks after the course. As some pointed out, this was amazing for a virtual event and I agree completely.

For me, the best part of the Drosophila course was watching the lively interactions and discussions between participants and trainers, and especially among participants during their presentations of their current research. I found it inspiring and rewarding to see their curiosity and ideas. There it was, 20 people sitting in their homes in different parts of the world, talking about one tiny fly with top experts in the field. How amazing is that!

Events Iva is organising or co-organising:

EMBL Course: Advanced Fluorescence Imaging Techniques, 23 – 27 August 2021

EMBL Course: Gene Expression at Spatial Resolution, 30 Aug – 2 Sep 2021.

EMBO | EMBL Symposium: Seeing is Believing – Imaging the Molecular Processes of Life, 5 – 8 Oct 2021.

EMBL Science and Society Conference: One Health: Integrating Human, Animal and Environmental Health, 3 Dec 2021.

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Take a sneak peek at EMBL’s courses and conferences for 2022

Download our 2022 preview poster

Following a year and a half of virtual events, many of you are probably looking forward to attending in-person courses and conferences. So are we! Based on the current trajectory of the COVID-19 pandemic, things are looking brighter for 2022 and we are making plans to return to providing you with onsite training and opportunities to meet and connect with each other as early in the year as possible. Naturally, we’ll have back-up plans in place should coronavirus pandemic disruption strike again, but for now most of our events next year are planned to take place face-to-face.

Our 2022 Course and Conference Programme is now live and features a large variety of exciting new scientific topics. Here are some of the highlights of the programme.

Download our 2022 poster here!
To see the full list of upcoming events, visit our events website.

Conferences

We begin the year with a virtual talent search conference that will allow the next generation of infection biologists to present their work and expertise to EMBL and a large number of participating institutes. This new format is especially interesting for postdoctoral fellows and young researchers working in infection biology.

In April, a symposium will shed light on the biological relationship between microbial infections and human cancer. While for many tumour viruses the causality is firmly established, the biological links for bacterial infections are still under research. This symposium will provide a stimulating platform for young scientists and students to present their research, network and develop further this new interdisciplinary field.

Another exciting and innovative topic will be addressed in “Phenotypic Plasticity Across Scales”, a meeting that focuses on the ability of organisms to adapt their form, physiology or behaviour to environmental cues and changes. The conference will highlight molecular mechanisms underlying plasticity and links to the environment. The meeting will also address the role of plasticity in driving evolutionary novelty and biological diversity.

Courses

In 2022 EMBL will also offer hands-on practical courses on the latest laboratory and computational technologies. Microscopy image analysis has become a key technology in research. The advanced EMBL virtual course on “Deep learning for Image Analysis” will teach the utilisation of neural networks to answer crucial biological questions.

Two courses will present methods and tools on how to integrate multi-omics data sets. The EMBL Course “Analysis and Integration of Transcriptome and Proteome Data” will teach wet-lab scientists the basics in data analysis and integration, while the advanced EMBO Practical Course on “Integrative Analysis of Multi-Omics Data” will equip computational scientists with state-of-the-art integration tools like multi-omics factor analysis.

Many of our hands-on practical courses address complete workflows from sample collection, through wet-lab experiments to computational data analysis. One of them is the EMBO Practical Course “Methods for Analysis of circRNAs: From Discovery to Function”. This course will teach cutting-edge methods to identify and study this class of non-coding RNAs.

On-demand training

Our open access bioinformatics training offerings are more popular than ever. Here you also have the option to learn at your own pace with our online tutorials and webinars to make sure you stay up-to-date with the latest scientific techniques!

If you’d like to keep up-to-date with the latest news from the EMBL Course and Conference Office, please sign up to our mailing list. You can also follow us on TwitterInstagramLinkedIn or Facebook.

 

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Best Poster Awards – The Identity and Evolution of Cell Types

The second edition of the EMBO | EMBL Symposium: The Identity and Evolution of Cell Types brought together an increased number of researchers from this growing community. 315 scientists joined the virtual meeting and enjoyed four days of talks and poster presentations streamed live. A total of 72 posters were presented at the two live poster sessions out of which three were selected as the best posters by popular vote. Take a look at the winners and their work.

Molecular fingerprinting sea anemones and jellyfish: A transcriptomic approach to characterize Cnidarian cell types
image of Alison Cole
Alison Cole, University of Vienna, Austria

Presenter: Alison Cole, University of Vienna, Austria

Abstract

Animals typically consist of hundreds of different cell types, yet the evolutionary mechanisms underlying the emergence of new cell types are unclear. Cnidarians offer advantages to studies of metazoan cell type evolution, as they are the sister group to the Bilateria and yet comprise an extremely diverse set of lineages that exhibit variable life history strategies, life spans, regenerative properties, animal-defining cell types (ie. muscles and neurons), as well as clade-specific cell types (i.e. cnidocytes). Advances in single cell RNA sequencing have opened the frontiers for molecular profiling of cell types at a genome-wide scale. Application of these technologies for comparisons across species remains in its infancy, and is largely, but not exclusively, restricted to closely related species with well-defined orthologous gene sets. Here we present a large single cell dataset derived from the anthozoan polyp Nematostella vectensis (comprising both developmental and tissue-derived samples),the scyphozoan moon jelly (Aurelia aurita; comprising all life history stages as well as medusa tissue-derived samples), and the hydrozoan Clytia hemispherica (young medusa only). The same cell complement that is identifiable from species-specific genome-wide analyses is recoverable using only a set of 1:1:1 orthologous genes in all three species. Analyses of the reduced gene matrix combining all three species robustly identifies putatively homologous cell types amongst the neurosecretory derivatives, as well as cell populations with clear species-specific transcriptomic profiles. Interpretations of these data in the light of specific cell types will be discussedin order to demonstrate that the combination of unbiased single cell transcriptomes and gene-directed validations can permit the identification of novel and conserved cell types.

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Stylophora pistillata cell atlas illuminates stony coral symbiosis, calcification and immunity
Anamaria Elek, Centre for Genomic Regulation, Spain

Presenter: Anamaria Elek, Centre for Genomic Regulation, Spain

Abstract

Stony corals are colonial cnidarians that sustain the most biodiverse marine ecosystems on Earth: coral reefs. Life cycle of these animals involves a swimming larva that settles and metamorphoses into a sessile polyp, which in turn develops into the adult stage, depositing in the process a protein rich organic matrix and extracellular calcium carbonate crystals to form a stony skeleton. Despite their ecological importance, little is known about the cell types and molecular pathways that underpin the biology of reef-building corals. Using single-cell RNA sequencing, we have defined over 40 cell types across the three life stages of a stony coral Stylophora pistillata. Among others, we characterized previously unknown coral immune cells, endosymbiont alga-hosting cells, and calicoblasts responsible for calcium-carbonate skeleton formation in both settling polyp and the adult coral. Apart from these specialized coral cell types, we identified evolutionary conserved cell types by phylogenetic integration of our S. pistillata cell atlas with three other available cnidarian species. These evolutionary conservations include neuronal and gland cell types, cnidaria-specific cnidocytes, and others. Overall, this study reveals the molecular and cellular basis of stony coral biology, and addresses the evolution of cell type programs in three major cnidarian lineages separated by 500 million years of evolution.

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Gene family evolution underlies cell type diversification in the hypothalamus of teleosts*
Maxwell Shafer, Biozentrum, University of Basel, Switzerland

Presenter: Maxwell ShaferBiozentrum, University of Basel, Switzerland

Abstract

Hundreds of cell types form the vertebrate brain, but it is largely unknown how similar these cellular repertoires are between or within species, or how cell type diversity evolves. To examine cell type diversity across and within species, we performed single-cell RNA sequencing of ~130,000 hypothalamic cells from zebrafish (Danio rerio) and surface- and cave-morphs of Mexican tetra (Astyanax mexicanus). We found that over 75% of cell types were shared between zebrafish and Mexican tetra, which last shared a common ancestor over 150 million years ago. Orthologous cell types displayed differential paralogue expression that was generated by sub-functionalization after genome duplication. Expression of terminal effector genes, such as neuropeptides, was more conserved than the expression of their associated transcriptional regulators. Species-specific cell types were enriched for the expression of species-specific genes, and characterized by the neo-functionalization of members of recently expanded or contracted gene families. Within species comparisons revealed differences in immune repertoires and transcriptional changes in neuropeptidergic cell types associated with genomic differences between surface- and cave-morphs. The single-cell atlases presented here are a powerful resource to explore hypothalamic cell types, and reveal how gene family evolution and the neo- and sub-functionalization of paralogs contribute to cellular diversity.

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*https://doi.org/10.1101/2020.12.13.414557 


Working on your own conference poster? Then check out these 8 tips for preparing a digital poster that stands out from the crowd.

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Why do we charge registration fees for virtual events?

“Why do you charge registration fees for virtual events? You are not flying speakers in, there are no accommodation or catering costs. You are not printing any conference material!” Yes, you are absolutely right! All of these are valid points in the world of virtual training. And yet we are still charging registration fees. Why?

As a non-profit organisation and with training being one of its five missions, EMBL sets its fees at the lowest possible level to just cover the costs of the events program. These are:

Staff

It sounds incredible, but virtual events turned out to be more time-intensive and demanding in terms of staff support than we thought. We are now busy scheduling test runs with speakers, populating virtual platforms, coordinating the timely and high-quality delivery of pre-recorded talks, providing technical support and trouble shooting – all things we didn’t have to do for onsite events, or previously had support with from our onsite service staff. In the past year, our team has even grown in order to be able to deliver the 31 virtual courses and conferences that took place in 2020.

Behind the Scenes at the EMBL Conference: Transcription and Chromatin (27 – 29 August 2020). Previously only one conference officer was the main coordinator of an onsite meeting. Now there are always two people onsite, splitting the tasks of monitoring and communication with the participants, speakers and audio-visual technicians.
Software

Unfortunately, virtual events cannot be run solely on Zoom. That would have made everything much easier, but attending a conference or course is so much more than listening to the talk. Participants look for interaction, networking options and avid peer exchange. So our courses’ and conferences’ programmes incorporate a range of networking and knowledge-exchange sessions such as meet-the speakers, bar mixers, pub quizzes, speed networking and poster sessions. In order to meet these requirements we make use of paid solutions which offer all these benefits and are easy to navigate for the users.

Training

New software means new set up in terms of design and maintenance, and to make sure everything runs as smoothly as possible during the events our staff require appropriate and sufficient training to be able to operate it.

Sponsorship

With all our events turning virtual, income from sponsorship has decreased accordingly. Normally at a conference you would see several companies exhibiting in the Advanced Training Centre foyer, but with the meetings taking place entirely online, there has not been as much interest in virtual sponsorship. While we are being creative with what we can offer our sponsors, they also miss the face-to-face interaction with our participants.

Marketing

While the onsite costs have decreased, getting the word out still requires the same amount of budget (if not more!). How do we make sure you hear about us and the virtual meetings we are organising? How do we stand out from the other virtual events that are currently out there? Would you hear about our meeting if we used the traditional channels as before? In most cases, we have had to add on to our marketing channels and campaigns to increase awareness about our virtual programme.

Fellowships

EMBL offers various types of fellowships to support scientists to attend our events. An advantage of the virtual format is that with lower registration fees and no travel to cover, the funds stretch much further.  We are finding that we are able assist more applicants than ever before to attend entirely free of charge.

 

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