Meet the EMBL Events Team: Emily Pomeroy

Meet Emily Pomeroy, who has recently joined the EMBL-EBI Events Team in the role of Events and Marketing Officer for the EMBL-EBI Industry Programme.

PHOTO: Emily Pomeroy

At EMBL since: February 2020

Number of organised conferences/courses:

I am looking forward to helping on my first event for the Industry Programme in May this year.

 The EMBL-EBI Industry Programme is a subscription-based programme for global companies that make significant use of the data and resources provided by EMBL-EBI as a core part of their R&D. The programme is unique, providing regular quarterly strategy meetings, expert-level workshops on topics prioritised by the members, webinars and other activities.

Favourite place in Hinxton area:

Royston Heath, not too far from Hinxton. A lovely place on a warm sunny afternoon for walking, exploring the woodland with the children and a glass of wine afterwards on the lawn outside the Heath Café Bar.

If you weren’t an events and marketing officer, what would you be?

A travel photographer

What is the strangest/funniest thing that has ever happened in an event you have organised?

In a previous job, my colleagues and I all had to dress up as clowns for a circus themed dinner, then walk through Leeds city centre to add to the embarrassment.

If you were a superhero what power would you like to have?

The power to make my children listen to me!

Favorite food/book/TV show/film.

Thai food is my favourite, I have watched Notting Hill more times than I can count and love reading a good travel journal.

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The EMBL ATC celebrates its 10th anniversary

The EMBL Advanced Training Centre (ATC) turned 10 on 9 March! This astonishing building has been an ideal venue to train scientists, foster networking events and has been the starting place for many fruitful collaborations.

The ATC’s architecture is inspired by the DNA’s double helix, and as soon as you step inside, you’ll want to snap a few shots (#EMBLatc #justsaying 😉). Finding your way around the building can be a bit tricky! — to be honest after two years I still get lost sometimes. The easiest way to get to your destination is to walk up and down the helices, where the poster sessions of our events are usually held.

Photo from a lower passage way facing upwards to the ceiling of the ATC. PHOTO: Marietta Schupp/EMBL
ATC’s double helix. PHOTO: KARLHUBERFOTODESIGN
Poster Session at the EMBO | EMBL Symposium: Non-Coding Genome Symposium. PHOTO: Marietta Schupp/EMBL

If you feel like relaxing with a coffee and a great view, the ATC Rooftop Lounge is the answer with the beautiful scenery of the Rhine Valley. You may even get lucky and enjoy an evening up there with jazz and drinks— the night lights make for an incredibly chill atmosphere.

Rooftop lounge Biology and Art event at the EMBO Workshop: Visualizing Biological Data. PHOTO: EMBL Events
ATC at night. PHOTO: KARLHUBERFOTODESIGN

We are happy to celebrate this 10th Anniversary with you and thought we’d share some cool facts from our events from 2010-2019.

52,003: The total number of attendees at EMBL courses and conferences

474: Number of EMBL courses and conferences

2,130: The number of Corporate Partnership Program Fellowships. These have been granted to delegates with 91 different nationalities and 82 countries attending 348 different conferences and courses

764: Additional fellowships provided through EMBO, Boehringer Ingelheim Fonds and various societies. These were given to delegates from 73 nationalities and 64 countries to attend 185 courses and conferences.

In case you are feeling curious, here are a few more facts about the ATC.

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Meet the EMBL Events Team: Julie

There’s a lot more to organising events than just the logistics. The marketing team makes sure that you find out about all of our events, you don’t miss any deadlines and that all the feedback you share with us is taken into consideration for improvement — oh yeah, and they also get to organise fun competitions!

Julie is the Marketing Team Lead. She’s great company, always has super helpful tips and a big, big smile on her face. She’s the team’s scientist and the statistics guru. Julie is always willing to lend an ear if you need it and she’ll be sure to cheer you up with some optimistic vibes.

Julie Heinecke PHOTO: Nicola Vegiopoulos/EMBL

At EMBL since: June 2014

Favourite place in Heidelberg:

Halle 02 Im Freien” on summer evenings (Thurs – Sat). When the weather is nice, they have DJs and other live shows outside on a little sandy beach. It’s a super relaxing way to spend an evening.

First thing you do before a conference/course starts and first thing you do after a conference/course finishes:

Make sure the camera is charged before the meeting and make sure to save all the pictures afterwards!

If you weren’t a marketing statistics guru what would you be?

Something in science education — perhaps a teacher or even working in a science museum.

What is the strangest/funniest thing that has ever happened at a course/conference?  

We had ordered new lanyards for the name badges so that they would not flip around as easily. The first time we used them was for a big conference with hundreds of people in the auditorium. During the first session someone tweeted that it sounded like Christmas time with all the jingling going on in the auditorium!

If you were a superhero what power would you like to have?

Some sort of healing power, or the ability to change body size depending on the situation — sometimes you just need to be a little taller (or shorter!)

Her faves:

Favourite recipe – Shakshuka (free style cooking)

Book – Harry Potter series (Prisoner from Azkaban if I had to choose)

TV show – The Office (US version)

Film – Die Hard

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7 tips to successfully deliver wet-lab-based training courses

Are you planning a wet-lab-based training course but don’t know where to start? There are so many things that could go wrong! After 6 years as a training lab manager at EMBL,  I have seen it all. Here are some tips that could save you time, nerves and wasted lab consumables.

Our final meeting with the organisers and trainers of the EMBO Practical Course: Humanized Mice, to go over the finishing touches of the lab practicals. PHOTO: EMBL Events

1. Identify your main contacts

Whilst the course organisers are the experts with regards to subject and course content, they are often very busy and trying to get hold of them can be a difficult task. Most of the time they will appoint an experienced colleague in their lab to help with the more practical and logistical aspects of organising the course. These people are the key players for my job – it is generally with them that I organise the practical set-up, because they know exactly what is needed, and when.

2. Timing is everything

Trainers are always surprised by how much longer people need in the lab for things they are doing for the first time. From my experience participants need twice as long in the lab as people who do the experiment regularly. So have this in mind when planning the schedule for a course. If possible, perform dry runs to get a better feeling of how long some experiments really take, and then double that time.

3. Back up, Back up, Back up

Not every experiment that we run during a course will be successful, but it is not the end of the world if you have prepared some back-up samples. The course days are already long enough – nobody wants to miss dinner to repeat a failed experiment, and troubleshooting is also a valuable lesson for the participants.

4. Everything clear?

Giving clear, coherent instructions is one of those things that sounds easy to do but in real life can actually be more complex, especially in a course setting. Some trainers don´t feel comfortable raising their voices to get everyone’s attention, meaning they have to repeat every single thing over and over again, which can cost valuable time.

5. Having good relationships to the main lab

You can plan a practical down to the smallest detail, but someone might still forget to tell you things like, “Oh, your incubator is actually too small to fit the instrument in there!” or “Oops! All my cells died over the weekend!”

In these situations it is key to have a good knowledge about who is doing what in the main lab and is willing and able to help out. Luckily my cheerful personality and baking skills have saved the one or other practical!

6. P p p poker face, p p poker face

As much as I love to have everything planned ahead of time, often this is not the reality when planning courses. Instructors often travel from abroad, and by the time they have arrived on-site, there are so many things that could go wrong. I refer to the first couple of days before the course starts as the “headless chicken mode”. But thanks to the experience and skill of our trainers, we always manage to overcome any difficulties that arise and are able to deliver our courses professionally – and the participants aren’t affected in the slightest!

7. Always be prepared for the unexpected

“It was working fine until this morning!”- This is one of the sentences nobody wants to hear during a course, but that is just how it is in the lab sometimes, and the training lab is no exception. You need to be a flexible thinker and be able to find a solution so the course can go on. Find a replacement instrument, shift the schedule around until the problem is solved. If there is no quick fix come up with another activity and cover the topic theoretically.

But to be honest in these cases I am so happy that I am doing this job at EMBL— because the EMBL people never let you down.

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Meet the EMBL Events Team: María

We are happy to announce the start of a new series where you will get to know the people who make our events possible. They are extraordinary people who work hard so you can worrilessly enjoy the events you attend at EMBL. They are the superheroes behind the show who keep everything running smoothly, but they are also people like you and me who, after a long day at work, want to put up their feet and enjoy Netflix.

So let’s get started! Meet María Bacadare – course organiser and occasional conference organiser. She is from Venezuela, always has a smile on her face and is constantly running around (seriously María, be careful!).

María Bacadare PHOTO: Carolina Cuadras/EMBL

At EMBL since:
2014 – 2017 EMBL-EBI
2017 – present EMBL Heidelberg

Number of organised events:
2014 – 2017 EMBL- EBI: 38
2017 – present: 32

Favourite place in Heidelberg:

I love to walk around the Philosophenweg as it is very relaxing and you can get a super nice view of Heidelberg from there. My favourite part is the ice cream you can get on the way down at Amami Gelato!

First thing you do before an event starts and first thing you do after it finishes:

On the first day COFFEE! Coffee keeps me going with the running up and down the building to make sure everyone is fine and has found their way to the training labs/auditorium.

Once everyone has left the building the fun part starts with the tidying up of the rooms, taking down the signage and so on to start getting ready for the next meeting… but not before walking the participants/speakers down to the bus to wave goodbye!

If you weren’t an event organiser what would you be?

I would definitely be working at a bank and spending hours on excel sheets.

What is the strangest/funniest thing that has ever happened at an event?

The fun never ends in the ATC! We’ve sometimes found ourselves running down the helices or down the hill to get participants to the bus on time. But I think the funniest thing that ever happened on one of my shifts was the time a participant thought he had locked himself in the toilet as the sensor lights went off, and we could hear him screaming for help at the registration desk. We had to calm him down and ask him to wave his arms in the air to activate the lights. He was fine and we were all laughing afterwards.

If you were a superhero what power would you like to have?

I wish I could fly so I could be home with my family more often.

Favourite recipe:

Arepas! Easy, simple and delicious and not a single Venezuelan can live without them.

Upcoming events in 2020 María is organising: 

EMBL Course: Analysis and Integration of Transcriptome and Proteome Data. 2 – 7 February 2020, EMBL Heidelberg, Germany

EMBO|EMBL Symposium: The Organism and its Environment. 1 – 4 March 2020, EMBL Heidelberg, Germany

EMBO Practical Course: Microbial Metagenomics: A 360º Approach. 20 – 27 April 2020, EMBL Heidelberg, Germany

EMBL Course: Hands-on Flow Cytometry – Learning by Doing! 25 – 29 May 2020, EMBL Heidelberg, Germany

EMBO Practical Course: Molecular Geobiology. 19 – 24 July 2020, EMBL Heidelberg, Germany

EMBL Course: Cryo-Electron Microscopy and 3D Image Processing. 23 – 31 August 2020, EMBL Heidelberg, Germany

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