New year’s resolutions…and how to actually stick to them!

A new year, a fresh start!

After a well-deserved break and with enough time to think about last year’s achievements, you start off the new year with a clean slate.

That paper really needs to be published as soon as possible, you finally have to start networking, you want to learn how to use R, be less distracted by other things in your home-office, and you definitely want to impress everyone with a great talk at an important conference.

Sounds great! However, the thing about New Year’s resolutions is: most people can’t stick to them. By the time February comes around, chances are that you have already given up. Here are some tips to help you stick to your New Year’s resolutions:

List of New Year's resolutions

One goal at a time

Don’t make a list of goals that you try to achieve all at the same time. You may be an intelligent soul, however, we humans are just simple creatures. People are most productive when they focus on 1 or 2 priorities, instead of a whole list. So, focus on one thing, finish it, and then go on to the next. That way, you are more likely to succeed.

A (wo)man with a plan

It’s called a goal, not a dream. Your goal should be reachable and realistic. Define the goal and steps needed to reach the goal. Make it SMART:

  • Specific
  • Measurable
  • Achievable
  • Relevant
  • Time-bound

Example

Goal: you want to learn more about data visualisation so you can use it in your articles.

SMART goal: I will attend at least 1 course in 2021, to learn more about data visualisation.  I will make a list of possible courses by February 1st, in order to meet my goal in time.

See how your goal comes to life by making it SMART? I bet you are more dedicated to achieving your goal now that you have these specifics parameters.

Make it a habit

It’s all about creating good habits – and that takes time. If you want to finish the paper you have been working on for ages but keep getting distracted, make it a habit not to check your email in the morning. That way, you can stay focused on your long-term goal. Try this for at least 2 months and it will feel like you have never done it any differently before.

Reward yourself

Yes, you are an adult and it might seem silly dangling a carrot in front of your own nose, but it works. So reward yourself with something nice. Just a note: if your goal is to stay more focused, don’t reward yourself with indulging in an hour-long Reddit rabbit hole, but rather with something completely unrelated to the resolution. Perhaps pick up a nice meal at your favorite restaurant instead.

Support network

Tell your colleagues, friends, and family about your intentions so they can support you. They might be able to give you a pep talk when you are down, some tough love when you are slacking, or maybe they will even join your efforts.

Tips & Tricks

Don’t invent the wheel yourself. Not knowing how to do something might leave you postponing it endlessly. Luckily for you, there are always tips & tricks that can help you out. Looking for tips on how to create a virtual poster? Or to record a short talk no one will forget? Or how to avoid awkward silences during networking? We’ve got you covered!

Possible New Year’s Resolutions

If the pandemic has worn you out and you are feeling pretty apathetic about your research, your job or your life, these possible New Year’s Resolutions might help get you off the couch.

Become more focused at work

Home-office life is hard on everyone, but there are things you can do to become more focused. First, you need to examine why you are distracted easily. That way you can define your SMART goal.

If you check your email all the time, set a goal not to check your mail until 1 pm every day. Or if your workspace is a mess, try to create a more peaceful environment. Or maybe you aren’t focuse, because you don’t have an overview of what needs to be done. Try making a structured plan with a timeline. If stress is the underlying problem, try meditating or sign up for mindfulness. 

Make yourself more visible

Showing off your skills and potential doesn’t come naturally to everyone. For most people, it is hard work making themselves and their research visible.

Networking: A goal for this year can be to have at least 5 network conversations with people in your research field. Update your LinkedIn profile, join networking activities and schedule meetings with relevant people. Don’t know how to start? Take a look at these tips from EMBLs career advisor. 

Presenting at a conference: Making yourself visible by giving a short talk or a poster presentation would also be a great goal.  If you are going to present a virtual poster, these tips might help you out. Have you been selected for a flash talk? Don’t take this lightly and prepare yourself using these tips. 

Gaining skills or knowledge

A good researcher always tries to keep up with the newest insights. Read the latest articles, get relevant newsletters, and follow relevant accounts on Twitter. But sometimes you need to step up your game a little – apply for a course, join a conference, or take training in personal effectiveness or leadership.

Subscribe to our newsletter to be the first to know about new conferences and courses.

Do you have New Year’s Resolutions? We are curious to know about them. Drop us a message or a Tweet. 

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How to present a memorable flash talk in 12 easy steps

Flash talks are a great way to give an introduction to your work, and whet people’s appetite for your research.

Generally flash talks last for 1 to 2 minutes, and presenters are normally allowed one simple PowerPoint slide or, in the case of virtual events, a 1 – 2 minute pre-recorded video. But is it really possible to present something really memorable within such limitations?

Here are some things to take into account when preparing your flash talk to make sure the audience remembers you, and contacts you after the session to find out more. Because that’s the goal, right?

1. Keep it brief

You should definitely start by giving a very brief introduction that makes people understand why your work is interesting, and ends by saying how people can contact you afterwards. Of course you can say where you’re from and your affiliation, but the critical thing is to attract to people’s attention.

2. Cover the basics

Answer the following questions:

  • Why is it interesting?
  • What is it about?
  • How did you do it?
  • With whom did you carry out the work?

3. Connect with the audience

For live events be sure to always look at the audience – don’t lose eye contact. Keep scanning the room for the duration of your talk, and definitely do not turn your back to them. In the case of a pre-recorded video, treat your camera like an audience and talk directly to it.

 4. Leave the audience asking for more

Try to build up the anticipation and attention of the people who are listening and watching– put out something you’ve investigated but don’t tell them the whole story. You want to leave them hanging and intrigued enough to want to find out more.

5. Be dynamic

Your flash talk is going to be short so your audience will generally be paying attention to you. Build up to something where you clearly emphasise one or two points. These are the sort of things that are going to bring their attention to the most important parts. Be enthusiastic – if you show that you’re really into your science people will come along and want to know more.

6. Don’t be afraid to use visual tools

If it’s relevant, there is no problem with using props in your flash talk. Alternatively, make your talk visually memorable by using dynamic diagrams, graphics and images. Videos will normally not be possible for live flash talks, so don’t rely on these.

7. Avoid special effects

It is possible to make something visually memorable without going overboard on big special effects such as PowerPoint animations. If your science is good it doesn’t need any fireworks.

8. Do the unexpected

If it fits with your character, you can try to make people laugh. Doing something that the audience is not expecting can be very effective. We’ve seen everything from interpretive dance to a guitar-accompanied talk – anything is possible! Just make sure it matches to who you are so that it appears natural.

9. Include your poster number

Definitely, definitely, definitely include your poster number during your flash talk! It will make it much easier for people to come and find you later on at the poster session.

10. Be a slide minimalist

As already mentioned, diagrams, graphs and images are great when you have only 1 or 2 slides at your disposal. Make sure though that there is a minimum of information on your slides to try to bring people into the main message – focus on the thing that you want them to remember.

11. Practise!

Like all talks, you need to practise beforehand! Even if you want to bring across that you’re relaxed and everything is quite informal there is no way around it – you’ve got to practise to be prepared.

12. Stick to the time limit

With a flash talk this is so important – the time limitations are extremely strict, and you will be moved off the stage when your time is up, or your video won’t be uploaded to a virtual event platform. So make sure you have condensed everything into the time provided, and don’t go over or you may be stopped mid-sentence!

Check out these examples of great flash talk slides!
Single-slide flash talk by Fariha Akter
Multi-slide flash talk by Pablo Gonzalez-Suarez

Original video with Dr. Cornelius Gross, EMBL Rome, and Dr. Francesca Peri, University of Zurich

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How to visualise biological data

Isn’t it always the way? You have amazing results, but you can see your colleagues’ eyes glaze over when you try to explain it to them. Why not try to present your data in a visually appealing way, and make sure all eyes are on your work? 

 1.     Make the data speak for itself

When you start to think about visualising your data, try to make them as standalone as possible. If you are presenting the work – for example, on a poster at a conference – make sure the visualisation is clear and comprehensible, so that people can grasp the concept without you needing to stand there and explain it.  

2.     Ain’t nobody got time for that!

One thing you have to realise – people want information, and they want it fast! They’re not going to read the captions, they’re not going to read all the beautiful text you’ve written, so the more you can put directly on the visualisation to help people understand it, the better.

3.     Drama, darling!

When you start talking about creating illustrations for more broad communication other factors come into play – use dramatic elements, make it eye-catching, appeal to human emotion, make it relatable and appealing, or possibly even controversial! It needs to stir emotions!

4.     Determine your target audience

Obviously if you’re going to publish in a scientific journal it’s really important to be accurate, because you’re trying to communicate with peers who have a similar level of knowledge to you. If you’re on the front page of the New York Times it’s probably more important to engage people and get people interested.

5.     Understand the concept

If you’re looking at complex multivariable relationship start by looking at the individual variables, and make sure that you understand what’s going on at a low level before you try and do something more complex.

6.     Don’t skip the planning phase

Decide on the concept. Sketch your plan. Draw a storyboard. Record narration if required. Once these processes are done you can move onto the design, and then we go into the design, modelling and animation process – depending on which medium you’ve chosen for your visualisation.

7.     Find patterns
By visualising biological data, scientists can see patterns. Find these patterns and make them stand out, and in doing so you’ll be able to better communicate your ideas to others and get them excited about your science.

8.     Filter, map and render
There are 3 main steps to getting your work visualised:

  • First you filter the data to find exactly what you need
  • Then you map – this might be working out how the data corresponds to the spatial layout of the visualisation
  • Then it’s time to render – this is how you then encode the change or the signal on that map you have created.

9.     Keep it simple
Don’t try to put too much information in. Think about what needs to be removed to keep the message as concise and impactful as possible. It’s more important to get people excited about what you’re trying to show them than to convey every last detail 100% correctly.

10.  Determine your software
There are a number of tools out there that you can use to look at different types of data. Having visualisations that are done in Keynote or PowerPoint can be just as good as long as you know they’re useful.

Graphics programs such as the Adobe Illustrator Suite enable us to create a wide range of things. An excellent tool for scientists to create visualisations is a software program called R. It’s a programming language and an environment for interactive data science and data


 Get inspired!

Check out these pages for great visualisation!

https://vizbi.org/Posters/
https://beatascienceart.com/

 

Original video with Janet Iwasa, Hadley Wickham, Seán O’Donoghue and James Proctor

 

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How speed networking could work at your next virtual conference

With events going digital, professional training has become increasingly convenient and accessible. While getting the latest scientific research developments from the comfort of your home has never been so easy, sitting alone in front of a screen significantly diminishes the chances of meeting new people and collaborators – a benefit of on-site meetings that is considered one of their most important assets.

Most meeting organisers realise that and offer various networking opportunities and socialising incentives as part of the programme. One of the methods we have implemented to facilitate social interaction at our onsite as well as virtual conferences is the so-called speed networking – a networking session where people swap conversational partners every 5 minutes with the aim to meet as many people as possible and exchange information about their research or the project they are currently working on. The session is normally scheduled  for the first day of the conference so that participants can later go back to the people they have met during the speed networking session and continue the discussion.

What should you talk about during the speed networking?

5 minutes doesn’t seem like a long time, so it is important that you focus on the essentials. Start by introducing yourself then go into more detail. Are you looking for collaborators? Or maybe a new job or a postdoc position?

How can you do that in just 5 minutes?

  • Prepare a 20 second blurb about yourself
  • Keep aware of the time factor – there should be a countdown on your screen
  • Stick to the vitals
  • Make sure to take notes next to their name so that you can later go back to them for reference
  • Most importantly, have fun and relax! 🙂

What if you don’t finish your conversation within the allocated time slot?

  • Before the time is up, make sure you suggest the next step
  • Message them directly on the available discussion platform with a suggestion for a follow-up meeting
  • After the meeting, be sure to e-mail them with a suggestion for further exchange.

Why not check out our list of upcoming virtual events to see where you can try out your speed networking skills!


For tips on how to do speed networking at onsite events, check out this video.

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8 tips for preparing a digital poster that stands out from the crowd

Virtual meetings are rapidly gaining popularity, due largely to the necessity of continuing knowledge exchange during the social isolation brought on by the Corona pandemic.

Even before the pandemic, EMBL´s Course and Conference Office was already exploring options to improve our services and the event experience on-site, including the option of digital poster presentations.

Our software provider iPosterSessions comes with easy to use WYSIWYG templates. Users can display high-resolution images, videos & animations, and the content can be updated at any time right throughout the conference – allowing poster presenters to present their research digitally and dynamically.

If you are presenting a digital poster at an upcoming (virtual!) meeting, here are eight tips to help you on your way:

  1. Download the official template from the software provider

Most digital software providers have an official template that you can download – use it! This will reduce the risk of glitches, resolution problems and sizing issues in the final product, and you know from the outset what you have to work with.

  1. Check out the tutorials

No two digital poster tools are the same, so take the time to browse through the online tips and tutorials to make sure you are comfortable with the software before starting. It will save you a lot of frustration in the long run!

  1. Make your design eye-catching – it should stand out from the crowd

This is the same principle as creating a printed scientific poster – there are so many of them, so make sure yours stands out! It should be eye-catching and visually appealing. Include clear data representations, and make sure the text is to the point. It should grab attention but not explain every little thing about your results – that’s your job during the discussion.

  1. Use media – images, sounds, video. Check that they work and display properly

Graphics and media can express details more quickly and memorably than paragraphs of text, so have a think about how you can present your work in this way and put some time into it. Be sure to check that the media files work with the software, and test every file to make sure they display or play properly.

  1. Link to external resources

Digital posters differ from printed posters in that you can generally link to other pages online – so if there is a great external paper or online source you want to link to in order to explain your point in more detail, do it! Your audience will be grateful to have further reading handed to them on a plate if they want to find out more after the poster session.

  1. Check your work

This should really be a no-brainer. Check your work is complete, correct and final before publishing your poster! Silly mistakes only show that you haven’t put as much time and effort into the work as you probably should have, so get someone else to go over your poster before you release it to the conference community.

  1. Practice your presentation

Yes, it’s a digital poster presentation, and no, you won’t be talking face-to-face with your audience as you normally would, but you still need to practice your presentation beforehand and know exactly what you want to say and how you want to say it. It may feel strange online, so try presenting the poster online with a colleague or your boss (e.g. with Skype, Zoom, Google Hangouts) and get them to give you feedback and pointers.

  1. Stick to the publishing deadline

There are deadlines for a reason, so please stick to them! You don’t want to risk your poster being excluded from the poster presentation because of tardiness. Give yourself plenty of time in case of any issues that may arise with uploading or compatibility (this shouldn’t be an issue if you followed the template and guidelines, but sometimes computers have a mind of their own!).

So why not check out our list of upcoming virtual events to see where you can try out your digital poster presentation skills!

For general pointers about creating posters, see 10 tips to create a scientific poster people want to stop at.

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