Creating an oasis for our participants

In the 21st century, it seems like there is always something to do or some place to be, and the constant enhanced stress levels can sometimes reach boiling point. Often it’s the little things that can help make us feel more balanced, and the EMBL Course and Conference Team have been taking steps to make sure our participants leave our events feeling as relaxed as possible.

Yoga / meditation / prayer room

A couple of years ago we set up a spacious room to provide an oasis of peace and quiet during the sometimes loud and hectic conference environment. The room is equipped with comfortable floor mats as well as yoga and prayer mats. The lights are dimmed to ensure a calm, relaxing atmosphere.

Brain food

Spending hours on end listening to fascinating scientific lectures is great, but it requires a lot of concentration! Our coffee and lunch breaks have therefore been adapted to include more healthy snacks and brain food such as fresh blueberries, dark chocolate, nuts, pumpkin and chia seeds, as well as a range of fresh fruit, vegetables and salads.

Environmentally friendly catering

Although we have always been very conscious of being environmentally friendly when it comes to catering for our guests, we are striving to further reduce the amount of single use food and beverage packaging at our events. Our catering team has also significantly increased the number of local produce suppliers who provide us with the delicious food loved by our participants.

Cosy Corner

In order to create a more relaxed atmosphere, a cosy corner was set up in the Advanced Training Centre where participants can sit back, relax and recharge their batteries.

Increased networking opportunities

Because scientific meetings are not just about sitting through lectures, we have a range of networking opportunities to allow our participants to meet fellow scientists, such as speed networking sessions, meet the editor sessions, science slams, gala dinners, conference parties, organised woodland walks and photo booths.

Childcare options

We know that balancing work with family life can be difficult, and as a result EMBL and EMBO are both working to make attending scientific events easier, with EMBL providing onsite childcare at our conferences and symposia in EMBL Heidelberg, and EMBO offering childcare grants to cover the costs of having a child looked after while one or both parents attend an EMBO funded course or conference. More info can be found here.

Help us to continue improving our services to participants – is there something that you’d like to see at our events?! Let us know in the comments below!

 

 

 

 

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Balancing training with family

Balancing work with family life can be difficult, and often the opportunities for parents to advance their careers are limited as a result. EMBL and EMBO are both working to make attending scientific events easier, with EMBL providing onsite childcare at their conferences and symposia in EMBL Heidelberg, and EMBO offering childcare grants to cover the costs of having a child looked after while one or both parents attend an EMBO funded course or conference.

To avoid any confusion between the two options, here is an overview of what you might be eligible for to help you get the most out of your career and your family.

At a glance

  EMBL onsite childcare EMBO childcare grant
Eligibility EMBL Conferences,  EMBO Workshops or  EMBO| EMBL Symposia taking place at the EMBL Advanced Training Centre Heidelberg, Germany. EMBO Courses, Workshops or EMBO| EMBL Symposia. The EMBL Course and Conference Office deals only with those events taking place at the EMBL Advanced Training Centre Heidelberg, Germany. Grants for other EMBO events should be applied for directly to the individual event organisers.
Who and where? Children are looked after on campus by our highly qualified kindergarten teachers in the EMBL Kinderhaus, Heidelberg, Germany. Childcare grants are available to offset child care costs incurred by participants or speakers of EMBO events. Eligible costs include fees for a baby-sitter or child-care facility, travel costs for a care giver, or travel costs for bringing the child to the city/town where the meeting is being held, etc.
Languages The two main languages of the teachers are German and English. N/A
Childcare times 8:30am – 5:50pm for the duration of the conference Grant applicable for costs incurred in relation to child care costs during the meeting.
Financial details A subsidised fee of €100 per child is payable by the conference participant A total of €1000 is available per meeting, with a general cap of €500 per person. This can be allocated based on need at the discretion of the organisers.
What’s provided? All necessary equipment such as meals, beds, toys and diapers are provided. Eligible costs include fees for a baby-sitter or child-care facility, travel costs for a care giver, or travel costs for bringing the child to the city/town where the meeting is being held, etc.
Who is eligible? One or both parents must be registered participants, organisers or speakers at the corresponding conference. The child must be between 3 months and 3 years of age. Childcare grants are available to anyone attending the event (speakers, organisers, trainers, participants etc.)
How to apply Registration for childcare must be made online 6 weeks before the start of the event by using the “register for childcare link” on the individual conference website. Applicants must indicate during the abstract or motivation letter submission process how much funding they would like to apply for, and what it will be used for. They should also indicate at what stage of their career they are.
Allocation process As childcare spaces are limited, registration will be on a first-come first-served basis. Your place can only be confirmed after payment of the registration fee. The selection is handled by the EMBL Course and Conference Office. The amount of money awarded for the childcare grant is dependent upon the number of applicants per event. The selection is handled by the organisers of the respective meetings.
Contact details childcare@embl.de or Tel.: +49 (0)6221 387 8797. Please contact the organisers of the individual event for more information.
Website EMBL Onsite Childcare

EMBL childcare testimonials

EMBO Childcare Grants

Press release – EMBO childcare grants now available

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