Join EMBL-EBI training at our Wednesday Webinars!

If you’re looking for bite-sized learning opportunities delivered by EMBL-EBI experts, then our regular series of webinars might be just what you are looking for!

EMBL-EBI’s Training team has been running a series of webinars since 2013, featuring speakers from across EMBL and beyond. Over the years we have covered a wide range of subjects, but its roots are in the resources and databases made available by EMBL-EBI, as well as related biological topics. So far in 2021, we’ve heard from members of Ensembl, RNAcentral, EuropePMC, UniProt and the European Genome-Phenome Archive, with many more to come.

The webinars were started as a way to enable a much wider audience to access our training and interact with our experts. They provide attendees with an introduction to a topic and resource, along with the all important opportunity to ask questions directly to our trainers. If you want to know more about how to use a resource, or perhaps how to analyse or submit data, these are the people with the answers! 

Exploring our upcoming webinar listings provides an overview of subjects to be covered. For the majority of webinars the only thing required is an interest in the topic, though some may be aimed at a more specific audience.

The Training team’s Scientific Training Coordinator, Sarah Morgan, at the first webinar of 2021, introducing EMBL-EBI’s resources and the training available.

The series is currently organised by my colleague Ajay Mishra and I. One of us is on hand at every webinar, introducing the speakers and making sure everything runs smoothly. As well as ensuring questions are answered, we also provide an opportunity for all attendees to give feedback, so if you join us, please let us know what you think. You can also tell us if there’s a topic you are keen to see covered in the future. 

 

EMBL-EBI’s webinars are currently run by Anna Swan and Ajay Mishra.

Over the years we have run a number of focused webinar series, including programmatic access of EMBL-EBI resources and data management. From April this year, we will be running a new focused series, “A guide to…”, where we will introduce some concepts in bioinformatics and how they link to some of the EMBL-EBI resources. This series is aimed particularly at students and early-career researchers, but anyone with an interest will be welcome. We will be kicking off the series with topics such as “A guide to exploring genes and genomes with Ensembl” and “A guide to RNA families”. The first webinars in the series are available for registration now, but keep an eye out for future topics in this series, including drug discovery and pathway analysis. 

If you are ever unsure about joining a webinar, you can always contact the team at webinars@ebi.ac.uk and we’ll happily answer any questions you may have. We’re also always thinking about what to include next in the programme, so let us know if there’s something you would like to see.

Finally, if there is a webinar that has taken place in the past or there’s one you cannot attend, it is not a problem! We record them all and make them available, along with the slides, in the on-demand section of our website. We always include details on how to get in touch with the trainers and their teams so you can ask the experts a question anytime. We also encourage other trainers to use our recordings and materials in their own training – check out these details on re-use of our content for further information.

We look forward to seeing you at a webinar in the future.

 


Written by 
Anna Swan.

Anna Swan – Scientific Training Officer (e-learning) – EMBL-EBI Training

Anna joined the Training Team at EMBL-EBI in March 2019 as a Scientific Training Officer (e-learning). She has a PhD in Bioinformatics from the University of Nottingham, where she focused on the bioinformatic identification of biomarkers of osteoarthritis. Following her PhD, Anna worked as a medical writer, spanning many therapeutic areas and working both on promotional and educational content for clinicians. Returning to bioinformatics, Anna worked as a data wrangler for the International Mouse Phenotyping Consortium at the project’s data coordination centre based in the Medical Research Council’s Harwell Institute.

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Meet the EMBL Events Team: Diah

You’ve just got to meet Diah. She is one bright star whose sparkle shines when she speaks, and you’ll end up smiling every time you talk to her. She joined the Course and Conference Office in 2012, then moved to her home country of Indonesia in 2018 before re-joining EMBL in 2020 (yes, in the middle of the COVID-19 pandemic!). We are very happy she is back and can’t wait for you to meet her.

Diah Yulianti, Course and Conference Officer

At EMBL since: 2012 — 2018 and re-joined in 2020.
Number of organised conferences/courses: 29 conferences and 22 courses.

Favourite place in Heidelberg:
Königstuhl. The view of Heidelberg especially during sunset is so beautiful. And EMBL. It is not because I work there but the place itself and the forest and farm around it are so pretty in all seasons.

What are the challenges/differences of organising a virtual conference or course?
The learning curve in mastering different platforms and software as well as a different workflow was pretty steep. It is a challenging but also very exciting process — both rewarding and humbling at the same time.

How have you adapted your role during the pandemic?
I  try to stay connected with people as much as possible. I like to keep an open mind, be mindful and creative — even more than before!

What do you miss most about life before the pandemic?
Like everyone else, I miss meeting and talking to people in person. I am a very extroverted person so it was very difficult for me when we had to start working from home. I am used to it now. I also miss playing badminton with the team!

What have you been up to during these difficult times? 
I walk a lot. Also trying new recipes — I love cooking!

If you weren’t a Course and Conference Officer, what would you be?
I was a high school teacher for quite some time. If I were not in Europe, working for a high-level international research institute, interacting with people from all over the world, I would probably be back teaching. It is a very different world but the teaching gene runs in the family. In an alternative world, I would own a small shop selling vegetables, flowers or candy😊.

What is the strangest thing that has ever happened in a conference?
Oh one time at a conference, the keynote speaker had just started her talk when the fire alarm went off. We had to herd 300 participants out of the building to the meeting point near the woods!

If you were a superhero, what power would you like to have?
I’d like to have the power to fly, to lift off the ground by myself freely and ride the air currents — it must be so cool.

Which series have you been binge-watching that we should also definitely watch?
I just finished The Queen’s Gambit and Dark. Really good!

Which are your favourite books?
My all-time favourite books are The Glass Palace, Shantaram and of course Harry Potter!

Upcoming events Diah is organising or co-organising:

EMBO Practical Course: Measuring Translational Dynamics by Ribosome Profiling, 17 – 25 May 2021, virtual.

EMBO Workshop: Predicting Evolution, 14 – 16 Jun 2021, virtual.

EMBO Workshop: The Mobile Genome: Genetic and Physiological Impacts of Transposable Elements, 29 Aug – 1 Sep 2021, virtual

 

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Meet the EMBL Events Team: Jane

PHOTO: Jane Reynolds

Today’s interview is with EMBL-EBI’s Jane Reynolds. Jane is one of the event organisers in the team, and joined in December 2020. Jane’s focus is on the on-site and virtual training courses.

At EMBL since: December 2020
Number of organised courses: 1

 Favourite place in Hinxton area? Having joined EMBL-EBI just before Christmas, I haven’t been able to explore Hinxton yet. I did enjoy a virtual tour of the conference centre though, which gave me an insight of where the course dinners take place.

What is the first thing you do before a course starts and the first thing you do after a course finishes? Before an event starts, I remind myself of the hard work and preparation that’s already been done and that the best thing I can do from here on in is be present and ready to deal with anything that might arise. After an event finished? Well, it sounds a bit dull but I usually make a quick list of things that could be improved (as well as those that went really well). Particularly working in new formats, it’s often only by running an event that you notice the small changes that can be made to improve the experiences of delegates or speakers. I like to capture these while they are fresh in my mind.

What are the challenges/differences of organising a virtual course? One of the major changes has been how big chunks of work have shifted closer to the start date of an event; for example, delegates tend to sign up later to online events than in-person events, even if they are advertised for the same length of time as usual, so the timeframe for dealing with the administration related to this is shorter.  The work definitely has a different rhythm to it and the tools and systems have changed but the reason we’re doing it is the same.  Remembering this has helped me to adapt.  Although I have to say I am really looking forward to meeting delegates (and my new colleagues!) in person when the time comes.

You’ve been working from home since you started your role at EMBL-EBI; how has this been for you? As well as working from home, I’ve been lucky enough to start a new role in the past year, and it’s been an interesting (hopefully once-in-a-lifetime!) experience.  Luckily the Training Team at EMBL-EBI have been wonderful in sharing their knowledge with me and given me a very warm virtual welcome.

If you weren’t a EMBL-EBI events organisers what would you be? Probably a teacher of some kind.  Before I started working in events and engagement, I worked as an English Language Assistant, which I really enjoyed, so ideally I’d combine teaching and travel.

PHOTO: weekend city break in Copenhagen May 2020

What is the strangest/funniest thing that has ever happened in a course? My birthday is in July and in my past jobs this has been the busiest time – either at Graduation events or summer events – so I have often spent it working, but never in an office!  I’ve been organising table plans in Liverpool Cathedral, at a Massive Attack concert in a disused train depot or hosting tours of new exhibitions…one of my favourite things about working in events is that there is rarely a dull moment!

If you were a superhero what power would you like to have?  I love learning languages but it’s hard to find the time…so definitely the ability to speak and understand different languages without having to learn verb tables!

What is your favourite TV show? Like everyone I’ve watched a lot more TV than usual over the past year, but The Sopranos – which has stood up to a rewatch or two – remains my favourite.

Upcoming events that Jane is organising: Cancer genomics 2021 – virtual 

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Why do we charge registration fees for virtual events?

“Why do you charge registration fees for virtual events? You are not flying speakers in, there are no accommodation or catering costs. You are not printing any conference material!” Yes, you are absolutely right! All of these are valid points in the world of virtual training. And yet we are still charging registration fees. Why?

As a non-profit organisation and with training being one of its five missions, EMBL sets its fees at the lowest possible level to just cover the costs of the events program. These are:

Staff

It sounds incredible, but virtual events turned out to be more time-intensive and demanding in terms of staff support than we thought. We are now busy scheduling test runs with speakers, populating virtual platforms, coordinating the timely and high-quality delivery of pre-recorded talks, providing technical support and trouble shooting – all things we didn’t have to do for onsite events, or previously had support with from our onsite service staff. In the past year, our team has even grown in order to be able to deliver the 31 virtual courses and conferences that took place in 2020.

Behind the Scenes at the EMBL Conference: Transcription and Chromatin (27 – 29 August 2020). Previously only one conference officer was the main coordinator of an onsite meeting. Now there are always two people onsite, splitting the tasks of monitoring and communication with the participants, speakers and audio-visual technicians.
Software

Unfortunately, virtual events cannot be run solely on Zoom. That would have made everything much easier, but attending a conference or course is so much more than listening to the talk. Participants look for interaction, networking options and avid peer exchange. So our courses’ and conferences’ programmes incorporate a range of networking and knowledge-exchange sessions such as meet-the speakers, bar mixers, pub quizzes, speed networking and poster sessions. In order to meet these requirements we make use of paid solutions which offer all these benefits and are easy to navigate for the users.

Training

New software means new set up in terms of design and maintenance, and to make sure everything runs as smoothly as possible during the events our staff require appropriate and sufficient training to be able to operate it.

Sponsorship

With all our events turning virtual, income from sponsorship has decreased accordingly. Normally at a conference you would see several companies exhibiting in the Advanced Training Centre foyer, but with the meetings taking place entirely online, there has not been as much interest in virtual sponsorship. While we are being creative with what we can offer our sponsors, they also miss the face-to-face interaction with our participants.

Marketing

While the onsite costs have decreased, getting the word out still requires the same amount of budget (if not more!). How do we make sure you hear about us and the virtual meetings we are organising? How do we stand out from the other virtual events that are currently out there? Would you hear about our meeting if we used the traditional channels as before? In most cases, we have had to add on to our marketing channels and campaigns to increase awareness about our virtual programme.

Fellowships

EMBL offers various types of fellowships to support scientists to attend our events. An advantage of the virtual format is that with lower registration fees and no travel to cover, the funds stretch much further.  We are finding that we are able assist more applicants than ever before to attend entirely free of charge.

 

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Meet the EMBL Events Team: Marina

PHOTO: Marina Pujol
PHOTO: Marina Pujol

Today’s interview is with EMBL-EBI’s Marina Pujol. Marina is one of the event organisers in the team, with a focus on the on-site and virtual training courses as well as assisting with the delivery of events for the CABANA project.

At EMBL since: June 2018
Number of organised courses: 21

Favourite place in Hinxton area?
Audley End House. This is a gorgeous Victorian country house surrounded by beautiful gardens. They host many activities throughout the year, which my family and I love to go to, for example during Christmas they have their gardens decorated with lights and it looks magical.

Audley End miniature railway at Christmas
PHOTO: Audley End miniature railway at Christmas

What is the first thing you do before a course starts and first thing you do after a course finishes?
First thing, getting a large coffee and checking calls and emails. Last thing: take a deep breath, smile and relax.

What are the challenges/differences of organising a virtual course?
In my opinion, before the course starts everything is similar to an onsite course. The moment of truth arrives when everybody logs in the call. If any of the organisers or the speakers have technical issues at that moment… time stops! I am always crossing fingers wishing that everybody’s connections work fine! 

You’ve been working from home for nine months now; how have you adapted your role during this time?
To me, the positive part of working from home is that you don’t have interruptions usually, and can concentrate more. However, I have to make sure that I still have that “human” contact with my colleagues. Breaking for a chat it’s always nice and much needed!

If you weren’t a course officer what would you be?
Anything to do with animals, but especially with dogs. I always had dogs around me and I love to spend time with them. Going for long walks together or cuddling them is priceless.

What is the strangest/funniest thing that has ever happened in a course?
In the middle of a keynote lecture, a delegate’s phone went off and Siri said ‘Sorry, I don’t understand’. Everybody laughed!

If you were a superhero what power would you like to have?
Flying. Just last night I dreamt that I was flying above a kind of a Disney lookalike castle.

Favourite book?
El psicoanalista by John Katzenbach

Upcoming events Marina is organising:
Managing a bioinformatics core facility 2021 – Virtual
Applications open shortly – sign up for alerts now.

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