Meet the EMBL Events Team: Jane

PHOTO: Jane Reynolds

Today’s interview is with EMBL-EBI’s Jane Reynolds. Jane is one of the event organisers in the team, and joined in December 2020. Jane’s focus is on the on-site and virtual training courses.

At EMBL since: December 2020
Number of organised courses: 1

 Favourite place in Hinxton area? Having joined EMBL-EBI just before Christmas, I haven’t been able to explore Hinxton yet. I did enjoy a virtual tour of the conference centre though, which gave me an insight of where the course dinners take place.

What is the first thing you do before a course starts and the first thing you do after a course finishes? Before an event starts, I remind myself of the hard work and preparation that’s already been done and that the best thing I can do from here on in is be present and ready to deal with anything that might arise. After an event finished? Well, it sounds a bit dull but I usually make a quick list of things that could be improved (as well as those that went really well). Particularly working in new formats, it’s often only by running an event that you notice the small changes that can be made to improve the experiences of delegates or speakers. I like to capture these while they are fresh in my mind.

What are the challenges/differences of organising a virtual course? One of the major changes has been how big chunks of work have shifted closer to the start date of an event; for example, delegates tend to sign up later to online events than in-person events, even if they are advertised for the same length of time as usual, so the timeframe for dealing with the administration related to this is shorter.  The work definitely has a different rhythm to it and the tools and systems have changed but the reason we’re doing it is the same.  Remembering this has helped me to adapt.  Although I have to say I am really looking forward to meeting delegates (and my new colleagues!) in person when the time comes.

You’ve been working from home since you started your role at EMBL-EBI; how has this been for you? As well as working from home, I’ve been lucky enough to start a new role in the past year, and it’s been an interesting (hopefully once-in-a-lifetime!) experience.  Luckily the Training Team at EMBL-EBI have been wonderful in sharing their knowledge with me and given me a very warm virtual welcome.

If you weren’t a EMBL-EBI events organisers what would you be? Probably a teacher of some kind.  Before I started working in events and engagement, I worked as an English Language Assistant, which I really enjoyed, so ideally I’d combine teaching and travel.

PHOTO: weekend city break in Copenhagen May 2020

What is the strangest/funniest thing that has ever happened in a course? My birthday is in July and in my past jobs this has been the busiest time – either at Graduation events or summer events – so I have often spent it working, but never in an office!  I’ve been organising table plans in Liverpool Cathedral, at a Massive Attack concert in a disused train depot or hosting tours of new exhibitions…one of my favourite things about working in events is that there is rarely a dull moment!

If you were a superhero what power would you like to have?  I love learning languages but it’s hard to find the time…so definitely the ability to speak and understand different languages without having to learn verb tables!

What is your favourite TV show? Like everyone I’ve watched a lot more TV than usual over the past year, but The Sopranos – which has stood up to a rewatch or two – remains my favourite.

Upcoming events that Jane is organising: Cancer genomics 2021 – virtual 

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Meet the EMBL Events Team: Marina

PHOTO: Marina Pujol
PHOTO: Marina Pujol

Today’s interview is with EMBL-EBI’s Marina Pujol. Marina is one of the event organisers in the team, with a focus on the on-site and virtual training courses as well as assisting with the delivery of events for the CABANA project.

At EMBL since: June 2018
Number of organised courses: 21

Favourite place in Hinxton area?
Audley End House. This is a gorgeous Victorian country house surrounded by beautiful gardens. They host many activities throughout the year, which my family and I love to go to, for example during Christmas they have their gardens decorated with lights and it looks magical.

Audley End miniature railway at Christmas
PHOTO: Audley End miniature railway at Christmas

What is the first thing you do before a course starts and first thing you do after a course finishes?
First thing, getting a large coffee and checking calls and emails. Last thing: take a deep breath, smile and relax.

What are the challenges/differences of organising a virtual course?
In my opinion, before the course starts everything is similar to an onsite course. The moment of truth arrives when everybody logs in the call. If any of the organisers or the speakers have technical issues at that moment… time stops! I am always crossing fingers wishing that everybody’s connections work fine! 

You’ve been working from home for nine months now; how have you adapted your role during this time?
To me, the positive part of working from home is that you don’t have interruptions usually, and can concentrate more. However, I have to make sure that I still have that “human” contact with my colleagues. Breaking for a chat it’s always nice and much needed!

If you weren’t a course officer what would you be?
Anything to do with animals, but especially with dogs. I always had dogs around me and I love to spend time with them. Going for long walks together or cuddling them is priceless.

What is the strangest/funniest thing that has ever happened in a course?
In the middle of a keynote lecture, a delegate’s phone went off and Siri said ‘Sorry, I don’t understand’. Everybody laughed!

If you were a superhero what power would you like to have?
Flying. Just last night I dreamt that I was flying above a kind of a Disney lookalike castle.

Favourite book?
El psicoanalista by John Katzenbach

Upcoming events Marina is organising:
Managing a bioinformatics core facility 2021 – Virtual
Applications open shortly – sign up for alerts now.

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Meet the EMBL Events Team: Rianne

We are very happy to welcome Rianne Moes to the Course and Conference Office marketing team! Rianne, her husband and her son just arrived to Heidelberg from Utrecht, in the Netherlands, a couple of months ago. New job, new house, new house again, taking care of a baby boy, all of this in the middle of a pandemic — you go girl!

At her previous job, she was a Communications Officer at the public library in Utrecht, with the responsibility to promote about 150 cultural events a month at the 13 library buildings scattered around the city.

Rianne Moes PHOTO: Rianne Moes

You just arrived in Heidelberg and settling down is certainly hectic. Do you already have a favourite place in Heidelberg where you go to relax?
I live near the Rohrbach area right now, and I really like the Rathausstrasse. It’s like a little village, with the town hall and some nice restaurants, bars and a bakery. It is nice to sit down on the Rorbach terrace with a drink or grab an ice cream at Illegally Tasty (they have great pasta too!).

What are the challenges of starting a new job in times of a pandemic?
First of all, I had my job interview virtually and I had never been to Heidelberg before. So, I didn’t really know what to expect. But I like a bit of an adventure!

And now, working mostly from home, it is a different vibe. Especially in the first weeks, you have so many questions that you just want to quickly ask your colleagues, instead of sending them emails or putting meetings in their calendar. But luckily, I get to go to the office quite a lot and have now also met most of my colleagues!

If you weren’t a Marketing Officer, what would you be?
A teacher probably. Maybe I will become a teacher one day, who knows! It has some similarities to marketing, because you really need to be able to place yourself into someone else’s shoes (or head, actually) and see their view on things. Also, I believe in simple, straightforward and appealing content, and explaining things to students should also be simple, straightforward and appealing.

If you were a superhero what power would you like to have?
The ability to read minds. I would love to know what everyone is thinking.

What’s your favourite:
Recipe: Melanzane alla parmigiana, that’s an Italian dish with fried eggplant, tomatoes and lots of mozzarella and parmesan cheese. Wouldn’t mind eating this every day.

Book: I actually worked in a library (as a marketing officer though), so I should be able to answer this. Maybe I should promote the first Dutch writer that (just) won the Booker prize: Marieke Lucas Rijneveld (1991) with their (Marieke identifies as both male and female) book the Discomfort of Evening.

TV Series: The Wire. I think everyone should watch this. And really, keep watching, it took me a few episodes to get into the slang and the story, but this is really the best series I have ever watched.

 

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Meet the EMBL Events Team: Meredith

This week we meet Meredith Willmott, one of the Course Organisers at EMBL-EBI focussing on organising the on-site, and now virtual, courses. Meredith is no stranger to the team, previously having done an internship in the training team in 2017 before returning to a new post in 2019.

At EMBL since: April 2019
Number of organised courses: 9 to date

Meredith standing in front of one of the 'm' signs in Amsterdam
Meredith standing in front of one of the M signs in Amsterdam

Favourite place in Hinxton area?
My favourite place in Hinxton is the grounds on the campus, it really is beautiful and it’s so nice to be able to go for a walk during lunch and take a break from my desk.

EMBL-EBI south building - home to the EMBL-EBI on-site courses
EMBL-EBI south building – home to the EMBL-EBI on-site courses

First thing you do before a course starts and first thing you do after a course finishes?
First thing I do before a course is to double-check my to-do list to ensure I have completed everything before the delegates arriving. The first thing I do after a course has finished is to give a big high five to the scientific organiser for another successful course.

If you weren’t a course organiser what would you be?
A wedding planner! I love the thought of being involved in someone’s big day and making it perfect for them.

What are the challenges/differences of organising a virtual course?
I think the biggest challenge is not meeting the delegates in person as this is one of my favourite parts of an onsite course. Also remembering to smile while on camera!

How have you adapted your role during lockdown?
My role has changed a lot in lockdown, going from onsite courses to virtual courses has its challenges, and it takes a lot of testing and back and forth. Another adaption which isn’t part of my role, but sharing an office/spare room with my partner has been a big change.

If you were a superhero what power would you like to have?
I would like to be able to be in two places at once! Running the courses is often very busy and it would be great to be able to do 2 things at the same time.

And finally, what is your favourite film?
Father of the Bride, I have loved this since I was young and it still is my favorite film. 

Upcoming events Meredith is organising:
Structural bioinformatics 2020 – Virtual
Applications close 18 September

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Meet the EMBL Events Team: Liz

With many of our events going virtual (yay!), we think our team deserves a big round of virtual applause 👏.  We are working hard behind the scenes so you can advance your virtual training, be it attending a virtual conference or a virtual course – yes, you read correctly – courses! We are super excited to bring them to life, but more on that in another post😉.

Meet Elisabeth “Liz” Wintersteller. She is the Course and Conference Officer who turned this year’s BioMalPar conference into a hugely successful virtual event. We admit it was a bit stressful to organise an event with more than 400 participants in a completely new format in such a short time, but Liz’s light-hearted and cheerful personality made it all possible.

Liz Wintersteller PHOTO: Carolina Cuadras/EMBL

At EMBL since: April 2019
Number of conferences/courses organised: 4

Favourite place in Heidelberg:
Adenauerplatz; I like to sit in the park, look at the fountain and enjoy a cup of coffee.

If you weren’t a Course and Conference Officer what would you be?
I would own a “Würstlstandl” – an Austrian sausage cart.

If you were a superhero what power would you like to have?
Flying, to get everywhere quickly.

Favourite book:
Schlafes Bruder by Robert Schneider

What are the challenges/differences of organising a virtual conference?
I miss seeing the excited faces of the participants upon arrival.

How have you adapted your role during lockdown?
It wasn’t too difficult to adapt to working from home, but I miss the team lunches!

Upcoming virtual events in 2020 Liz is organising: 

EMBL Conference: Microfluidics: Designing the Next Wave of Biological Inquiry. 13 – 15 July 2020

EMBO | EMBL Symposium: The Molecular Basis and Evolution of Sexual Dimorphism. 14 – 16 September 2020

 

 

 

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